VAPEX 2010
An
American Philatelic Society Accredited National Level Exhibition
PROSPECTUS
The Virginia Philatelic
Federation, Inc
will hold its 37th National Stamp Exhibition
Friday, November 12 - Sunday, November 14, 2010
at
Lexington George Washington Inn &
Conference Center
500 Merrimac Trail, Williamsburg, Virginia 23185
VAPEX 2010
Conditions for Exhibiting
A: ELIGIBILITY
- VAPEX is open to all collectors,
regardless of philatelic affiliation, who conform to the rules contained
in this Prospectus, and apply on the Official Entry Form.
- All material exhibited must be owned by the person (or an
immediate family member) whose name appears on the Official Entry Form.
Material with dual or corporate ownership entered for competition is
respectfully declined.
- The exhibit must not contain material being offered for
sale during the course of the show.
- An exhibit whose material was purchased or inherited
substantially intact may not be exhibited competitively for at least two
years from the date of purchase, or until at least 50% of its content is
composed of material from other sources.
- Junior exhibitors must be under the age of 21 on November
11, 2010.
- An Exhibit is not eligible to compete if any of the
following apply:
it has won the Grand Award at VAPEX
during the previous five years,
it has won the Grand Award at
another WSP Show earlier in the July 1 June 30 period of the current Exhibition Year,
it has won the APS sponsored
Champion-of-Champions competition,
it has won an international Grand
Prix,
it has won three Large Gold Medals
at the international level.
- Exhibitors' names will appear in the program and on the
Palmares Awards List.
To remain anonymous, exhibitors must so advise
the Exhibits Committee on the
Final Entry Form
and furnish a pseudonym.
B: EXHIBITS
General Competition Exhibits (Multi-Frame
Exhibits), must comprise a minimum of two frames and a maximum of ten frames.
Youth Competition Exhibits must comprise a minimum of one frame and a
maximum of ten frames.
Single-frame Competition Exhibits are by definition limited to one
frame.
- An exhibitor may request
consideration for more than one exhibit provided that separate Official
Entry Forms are submitted for each exhibit. No more than two Multi-Frame,
and two Single-Frame exhibits will be accepted from the same person.
- The exhibit must be mounted on pages, numbered on the back
in sequential order. Each page must be enclosed in a transparent sheet
protector, closed on three sides.
- Public display portions of
exhibits must not show the name of, or otherwise identify, the owner of
the exhibit -- although the name and address is permitted on exhibited
covers.
C: FRAMES AND FLOOR PLAN
Exhibits will be displayed in 3ft. by 4ft. standard
aluminum frames which hold 16 pages (up to 9 by 12 inches) mounted in rows of
four pages. Entries with taller, or odd-sized, pages may be accommodated
provided that; they receive the prior approval of the Committee, and they are
arranged in such a manner that they will fit into the standard exhibition
frames.
Every effort will be made to
avoid splitting an exhibit between rows, or around a corner. The
Committee reserves the right to place exhibits according to its own plan. Committee
decisions are final.
D: JUDGING AND AWARDS
1. A
panel of at least five APS - accredited judges, appointed by the Committee and
approved by CANEJ, will constitute the Jury.
- Judging, under the leadership of a Chairman of the Jury,
will be on an open competition basis. Each exhibit will be judged on its
own merits, against accepted standards of philatelic achievement and in
accordance with the APS Manual of Philatelic Judging (6th.Edn.2009).
The decision of the judges shall be final, and without appeal.
- Multi-Frame Competitive Exhibits will be judged on the
basis of five levels of award: Gold, Vermeil, Silver, Silver-Bronze, and
Bronze.
- The Committee will place at the disposal of the Jury a
sufficient number of VAPEX medals, with no limitation on the number of
awards that can be made at each level.
- The VAPEX Grand Award will be awarded to the exhibit
determined by the judges to be the best in the competition. The VAPEX
Reserve Grand Award will be given to the next best exhibit.
- Youth exhibits will be judged under the special rules
prescribed in the APS Manual of Philatelic Judging(6th.Edn.2009).
- Single-Frame Competitive Exhibits will be judged on the
basis of five levels of award: Single-Frame Gold, Single-Frame Vermeil,
Single-Frame Silver, Single-Frame Silver-Bronze, and Single-Frame Bronze
in accordance with the APS Manual of Philatelic Judging(6th.Edn.2009).
- The VAPEX Best Single-Frame Award will be given to the
exhibit determined by the judges to be the best in that class.
- The Committee will make every effort to obtain Special
Awards and make them available to the Jury. These awards will be given at
the discretion of the Jury and in compliance with the criteria established
by their donors.
- The winner of the VAPEX Grand
Award shall be eligible for, and will be expected to enter, the APS
Champion-of-Champions competition.
E: EXHIBIT CLASSIFICATION
- Divisions are used to assist in
the arrangement of exhibits and to determine eligibility for special
awards.
- The exhibitor should select, and indicate on the Official
Entry Form, the classification that best describes the exhibit.
- The Exhibition Committee for exhibit placement, and the
Jury for awards, may reclassify an exhibit into a different category. The
final classification category rests with the Jury, whose decision will be
final and without appeal.
- The following divisions, per APS guidelines, have been
established for VAPEX:
- Postal Division (Traditional, Postal History,
Aerophilately, Astrophilately, Special Studies, Postal Stationery);
- Revenue Division (Traditional, Revenue History, Special
Studies);
- Thematic Division;
- Illustrated Mail Division (Advertising Covers, Patriotic
Covers, Corner Cards, Cacheted, Illustrated, and Imprinted Covers/Cards,
First Day Covers, Maximaphily);
- Charity / Promotion / Cinderella Division;
- Display Division;
- Picture Postcard Division.
F: LIABILITY AND INSURANCE
- No liability will be attached to
VAPEX, any of its officers, directors, Committee members or
representatives, or to the Virginia Philatelic Federation, Inc., or to
Lexington George Washington Inn & Conference Center, or any of its
employees or departments; nor will any responsibility of any kind attach
to VAPEX for any loss or damage whatsoever to any material, whether
submitted for competition, or not for competition, arising from any cause
or reason whatsoever.
- Exhibit owners authorize VAPEX, together with its
Committees, to act as their agent. Owners agree to accept all acts done by
the aforementioned parties, and further agree to hold each and all of
these free and harmless from any liability by reason of any and all such
acts. All conditions printed herein shall be binding.
- VAPEX will take all practical precautions to ensure
exhibit safety and proper handling during the exhibition, including 24-hour
professional security surveillance.
- Any desired insurance is the
exhibitor's sole responsibility and should be provided for all periods of
VAPEX, and to include the time the exhibit is in transit, to and from, the
exhibition, or in storage, and while on exhibition at VAPEX.
G: LOGISTICS
- Exhibits will be mounted
Thursday evening, November 11, 2010. Mailed-in exhibits will be mounted by
the Committee, with such other volunteer assistance as may be required.
- Exhibitors desiring to mount their own exhibits should
arrive at the VAPEX site (Lexington George Washington Inn), between 4:00
pm and 8:00 pm Thursday, November 11, 2010.
- Exhibits will be dismounted starting as soon as possible
after the close of VAPEX on Sunday, November 14, 2010, at the direction of
the Committee. For security reasons, no exhibit will be dismounted earlier
(travel plans should be made accordingly; any departure flights should not
be scheduled before 8:00 pm). The exhibit may be removed thereafter only
when signed for by the exhibitor, or duly authorized agent (as indicated
on the Official Entry Form), and only when checked out and released by the
Committee.
- The order in which exhibits are dismounted will be
determined by the Committee. Dismounting of mailed-in exhibits will not start
before all exhibitors, or their authorized agents, who are in attendance,
have dismounted their exhibits.
- Exhibits will be returned as directed by the exhibitor on
the Official Entry Form, provided payment in full has been received. It is
strongly recommended that USPS Express Mail service be utilized.
- Mail-in exhibits should be
sent to the address given on the Entry Form. Exhibits should arrive at
this address no earlier than November 1, 2010 and no later than November
8, 2010. Exhibits which arrive outside this time period, or are sent to
other addresses, may not be displayed.
H: FEES AND ENTRY
PROCEDURES
- Potential exhibitors must submit
the completed Official Entry Form by September 27, 2010.
- Space for a 25-word (or less) description of the exhibit
is provided on the Official Entry Form. This description (subject to
editing, if necessary) will be used in the official VAPEX program.
- Seven (7) copies of the Title Page, and/or
Synopsis, of the exhibit MUST ACCOMPANY the Official Entry Form.
These may be modified at a later date, if desired. Copies of Title Pages,
and/or, Synopses will be distributed to the Judges prior to the show, to
aid them in understanding the exhibit.
- Entry Fees are as follows;
General Class Exhibit (Multi-Frame),
entry fee is $8.00 per frame.
Youth
Exhibit entry fee is $5.00 per exhibit, regardless of the number of frames
Complete a separate Entry Form for
each Exhibit.
VAPEX 2010 (November 12 14) ENTRY
FORM
Closing Date for
Entries : September 27, 2010, subject to prior sellout
Exhibitor's
Name:
Mailing
Address:
.
City,
State, and Zip Code:
.
Telephone
Number:
.
..
.
e-mail
address:
...
..
.
Exhibit
Title:
.
Description:
(maximum 25 words)
Number
of Frames Requested:
.
Indicate
Classification of Exhibit (see APS Manual of Philatelic Judging: How
Exhibits are Judged (6th edition, 2009), for explanations of these classes):
|
General Class
|
Single Frame Class
|
|
Postal Division
Revenue
Division
Thematic
Division
Illustrated
Mail Division
Cinderella
Division
Display
Division
|
Postal
Division
Revenue
Division
Thematic
Division
Illustrated
Mail Division
Cinderella
Division
Display
Division
|
|
Youth Class
|
Picture Postcard Class
|
After
exhibit requirements for a WSP Show have been met, exhibits for the
Non-Competitive Class may be accepted, at the discretion of the Show Committee.
Please
indicate Society Affiliations to be eligible for Special Awards that may be
provided.
Member of a
Virginia Philatelic Federation affiliated club
First
time exhibitor at a WSP Show
Member
of a Convening Society. Name of Society
..
.
REQUIRED
& OPTIONAL FEES
Amount
enclosed for frame fees at $8.00 per frame (Youth $5.00 per exhibit) $..............
Amount
enclosed for one frame exhibit(s) at $25 per frame $..............
Amount
enclosed for return postage
$..............
Amount
enclosed for return insurance
$..............
Amount
enclosed for additional Palmares Banquet tickets at $25 per ticket
$..............
Exhibitor
will receive ONE complimentary Banquet Ticket
Total
$..............
If
you do not want your name to be used in the Program, or Palmares, please
provide the pseudonym under which you would like to be listed:
.
Exhibitor
plans to attend VAPEX yes
no
Exhibitor
plans to attend Palmares Banquet yes
no
Exhibit
will be delivered by: Self Agent * Mail**
Exhibit
will be returned by: Self Agent * Mail**
*If this box is checked, please provide the name of the Agent:
** If this box is checked, you must mail the exhibit to arrive between
November 1, and November 8, 2010, and provide return Express Mail fees,
and return Insurance.
VAPEX
strongly recommends the use of USPS EXPRESS Mail both to and from the
exhibition. Exhibits
will only be returned by a Service that requires a signature on receipt. Please
complete the USPS address label ready for the return of your exhibit, and
specify the insurance value.
I,
the undersigned, have read the rules for exhibiting and hereby certify that I
am eligible to exhibit under the terms outlined therein. I further understand
that if accepted as an exhibitor, I will be responsible for insuring my
exhibit, and agree that no liability for loss or damage to any of the materials
exhibited will attach to VAPEX, any of its officers, directors, Committee
members, or representatives, the Lexington George Washington Inn, or any of its
employees or departments.
Exhibitor's
Signature:
.
In case of a Youth Exhibitor Signature of
Parent or Guardian and date of birth of Youth Exhibitor
Please complete this form in type, or block
letters, and return it with seven copies of the Title page, and/or a
Synopsis, of the exhibit.
Enclose a check in US
funds, made payable to VAPEX, for all applicable fees.
Mail Entry Forms and Fees to: Mail
Exhibits to:
Jim & Rose Fournier Mike Nethersole, VAPEX
Agent
32405 Bobcat Lane
2713 Oak Lake Boulevard
Franklin, VA 23851
Midlothian, VA 23112
For questions about exhibits contact rosesfourjim@dishmail.net
Show
Chairman: mike.nethersole@verizon.net
(MJN.
Dec.20.2009).